Practice Reporting. Prepared for Rowan Bexley on Oct 7, 2026. Whole organization.
August 2026 run · Published
August 2026
Started Sep 3, 2026 by Rowan Bexley. Published Sep 6, 2026 by Rowan Bexley. 23 numbers: 15 matched, 5 within tolerance, 3 explained.
Provider rows by site (choose one or more)
Practice totals, payer rows and aging are for the whole organization and are never filtered by site.
Payers (choose one or more)
Days in A/R and aging
Days in A/R, version 2: Total open A/R at close of business on the last day of the month, divided by average daily charges over the 90 days ending that day.
A/R aging, version 1: Open balance on each claim at close of business on the last day of the month, grouped by days since the date of service: 0 to 30, 31 to 60, 61 to 90, 91 to 120, over 120.
- Practice totalOurs $304,245.25athena $304,287.75Difference -$42.50Within tolerance
- 0 to 30 daysOurs $169,846.00athena $169,846.00Difference NoneMatched
- 31 to 60 daysOurs $50,559.68athena $50,559.68Difference NoneMatched
- 61 to 90 daysOurs $27,409.81athena $27,409.81Difference NoneMatched
- 91 to 120 daysOurs $15,589.43athena $15,631.93Difference -$42.50Within tolerance
- Over 120 daysOurs $40,840.33athena $40,840.33Difference NoneMatched
Denial rate by payer
Denial rate, version 1: Claims a payer denied the first time it decided on them, divided by all claims a payer first decided on in the month. Resubmissions are not counted again.
- Practice totalOurs 8.08%athena 8.33%Difference -0.25 pointsWithin tolerance
- Silver Creek Health PlanOurs 4.12%athena 4.12%Difference NoneMatched
- Northwind Mutual BenefitOurs 10.63%athena 10.63%Difference NoneMatched
- Cascade Benefit AllianceOurs 3.30%athena 3.30%Difference NoneMatched
- Statewide Care ProgramOurs 14.14%athena 15.02%Difference -0.88 pointsExplained
Visit volume by provider
Visit volume, version 1: Appointments in the month that were checked out or had charges entered, counted under the provider the appointment was scheduled with. An appointment that was checked in but not yet checked out is not counted until it is closed.
- Practice totalOurs 1,178athena 1,180Difference -2Explained
- Alina Ferris, MDMain Campus, East RegionOurs 325athena 325Difference NoneMatched
- Marcus Delacroix, DOStonebridge, West RegionOurs 308athena 308Difference NoneMatched
- Priya Ramanathan, MDMain Campus, East RegionOurs 305athena 305Difference NoneMatched
- Dana Whitlock, NPStonebridge, West RegionOurs 240athena 242Difference -2Explained
No-show and cancellation rate
No-show rate, version 1: No-shows in the month divided by appointments that were either completed or no-shows.
- Practice totalOurs 5.91%athena 5.90%Difference +0.01 pointsWithin tolerance
- Alina Ferris, MDMain Campus, East RegionOurs 5.80%athena 5.80%Difference NoneMatched
- Marcus Delacroix, DOStonebridge, West RegionOurs 4.64%athena 4.64%Difference NoneMatched
- Priya Ramanathan, MDMain Campus, East RegionOurs 3.17%athena 3.17%Difference NoneMatched
- Dana Whitlock, NPStonebridge, West RegionOurs 10.78%athena 10.70%Difference +0.08 pointsWithin tolerance
Cancellation rate, version 1: Appointments in the month cancelled for any reason other than a no-show, divided by all booked appointments in the month.
By site
Each site’s figure adds up its providers’ rows above, every one of which was checked against athena. The site figures are sums, not separately checked against an athena report.
Completed visits
- Main CampusEast Region, 2 providers630
- StonebridgeWest Region, 2 providers548
No-show rate
- Main CampusEast Region, 2 providers4.55%30 of 660
- StonebridgeWest Region, 2 providers7.43%44 of 592
Internal checks
Before anything is compared with athena, the run has to agree with itself.
- Aging buckets add up to total A/R (passed)Five buckets sum to $304,245.25, which is total A/R to the cent.
- Days in A/R uses the same A/R as the aging report (passed)The days in A/R numerator equals total A/R on the aging report.
- Provider visit counts add up to the practice total (passed)The provider rows sum to 1,178 visits, the practice total.
- Payer denials add up to total denials (passed)4 payers account for all 90 denials out of 1,114 claims a payer decided on.
- Provider no-shows add up to the practice total (passed)Providers account for all 74 no-shows.
- Every rate has something to divide by (passed)All 12 rates have a denominator above zero.
- No value is negative (passed)Every value is zero or more.
- Every claim record athena returned was read (passed)42,994 records fetched across 86 pages, all read.
- Every appointment record athena returned was read (passed)1,379 records fetched across 3 pages, all read.
- The claims pull reaches back past every open balance (passed)The oldest open balance is from a visit on Nov 5, 2024; the pull starts on Sep 1, 2023, more than 30 days earlier, so no older balance was cut off.
- Every booked appointment has exactly one outcome (passed)1,379 booked = 1,178 completed + 74 no-shows + 125 cancelled + 2 still scheduled or checked in.
Where these numbers came from
Enough to prove what was counted, never enough to say who: no patient record was kept.
- Source
- Demo data, made up and shaped like athena’s
- Read from athena
- Sep 3, 2026, 6:00 AM EDT
- Reporting month
- Aug 1, 2026 to Aug 31, 2026. A/R measured at close of business Aug 31, 2026.
- Claims
- 42,994 read and counted, none unreadableCharges $7,613,190.00. Payments posted $4,737,190.82 and adjustments posted $2,562,128.93, both after reversals. Visits from Sep 1, 2023 to Aug 31, 2026; the oldest unpaid balance is from a visit on Nov 5, 2024.
- Appointments
- 1,379 read and counted, none unreadable
- Definitions used
- Days in A/R, version 2
- A/R aging, version 1
- Denial rate, version 1
- Visit volume, version 1
- No-show rate, version 1
- Cancellation rate, version 1
- Patient records kept
- None. Records were cut down to dates, amounts, provider, payer, department and status, added up, and thrown away.
For your IT team
- athena report read:
/v1/{practiceid}/claims, Sep 1, 2023 to Aug 31, 2026; service date in the 1,095 days to the A/R as-of date, with transactions, so every claim still carrying a balance is counted whatever its age- athena report read:
/v1/{practiceid}/appointments/booked, Aug 1, 2026 to Aug 31, 2026; booked appointments in range, including cancelled and no-show- Pages and requests:
- claims in 86 pages (42,994 records), appointments in 3 pages (1,379 records), 89 requests in all
- Run reference:
R-2026-08- Software version:
rpt-pipeline 1.1.0
Export this run
The numbers, their checks against athena, and where the data came from, as spreadsheet files. Free, and limited to what you can see.